Closing the books, minus the portal tour.
Six real shapes of business, and what changes for each. The accounts differ, the entities differ, the portals differ. The hour of the evening they used to eat is remarkably consistent.
Persona 01
The controller with six LLCs
The mess
Six entities, one QuickBooks company each, forty-odd accounts between them — and one human who is the only person authorised to open any of it. The work cannot be handed to staff, because handing it over means handing over the passwords and the phone that receives the codes.
The fix
The passwords go in once and stop being something a person carries. Runs happen under them without anyone reading them back out, so the job finally belongs to software instead of to whoever owns the phone.
After
Forty accounts stop being forty errands with one bottleneck in the middle.
Close status
Six entities. One archive.
The close is slow for boring reasons.
Persona 02
The CFO counting days
The mess
The close takes twelve days and the CFO wants it in five. Nothing in that gap is analysis. It is the first stretch of the month spent chasing PDFs across portals, waiting on codes, and re-downloading whatever came back wrong.
The fix
Statement fetching stops being a person’s job and stops being on the critical path. The reconciliation numbers are sitting there on day one, or we tell you plainly which account did not come back.
The days you cut are the ones nobody was proud of anyway.
Persona 03
The portal with a six-month memory
The mess
Most portals keep six to eight months of statements and quietly drop the rest. You find out in the middle of a lookback, when the month you need is simply gone and the bank wants a written request and two weeks.
The fix
We pull twelve months of history per account on the first run and keep fetching, so the archive is deeper than the portal behind it and stays that way.
Twelve months on hand, past the window the portal was willing to keep.
The fix
Fetching runs for every client at once, under credentials sealed in a per-customer vault. Accountant seats are free, so the whole team works out of one archive per client instead of one inbox per client.
After
The portal tour comes off the job, and the margin stays on it.
Persona 04
The firm closing forty client books
The mess
Your team closes books for dozens of clients, and you are paid by the close. Every one of those closes begins with a staff accountant collecting credentials, touring portals, and downloading statements. That is the least billable hour in the building, and it is the one that scales with your client count.
Persona 05
The diligence request
The mess
An audit, a loan application, or a buyer’s data room. Someone asks for twelve months of statements across every account and every entity, by Friday. The portals hold six.
The fix
Twelve months per account are already archived by institution, year, and month, with the original PDFs intact. You export what was asked for instead of reconstructing it.
The request is a download, not a two-week project.
Persona 06
The outside accountant
The mess
Your CPA needs statements they cannot get themselves. So they get forwarded PDFs, one at a time, and the oldest months arrive late or not at all.
The fix
Give them a seat, at no charge. They help themselves to whatever month they are missing, and they can neither see your logins nor start a run with them.
The close starts from a complete archive instead of an email thread.
One of these closes is yours.
Connect your first account free, press the button, and let the statements come to you.